HR Admin & Office Manager Madrid (Part-time)

We're seeking a responsible and attentive Office Manager to oversee our Madrid office and join our lively team. In this role, you will be the cornerstone of our office environment, dedicated to ensuring its smooth operation. Your tasks will include nurturing a supportive workplace atmosphere, maintaining office efficiency, and managing the implementation and ongoing adherence to office policies, in close collaboration with the HR team.

🌍 Location: Madrid Office

💥 Who We Are  

At Lexidy we're on a mission to rewrite the rulebook of the legal sector. We're a dynamic, forward-thinking, and boundary-pushing team of rebels who've decided to break free from the traditional legal mold. We don't follow the trends; we set them. And now, we want you to join us!

📣 Eager to challenge the conventional work model and redefine your career path? 

At Lexidy, we're not just offering a job; we're presenting an exhilarating opportunity to broaden your horizons internationally. Join us in a vibrant, energetic environment where your office could be in any of our global locations. Plus, experience the unique perk of staying in one of our Erasmus rooms. Embrace the chance to work, explore, and grow with us in ways you never imagined!

🚀 Your Mission 

As an Innovation Catalyst, you'll be the spark that ignites our next big idea. You're not just an employee; you're an integral part of our innovation ecosystem. You'll be working in a collaborative environment that welcomes diverse ideas and bold thinking.

🧩Your Accountabilities

Office Management Responsibilities:

• Develop, implement, and oversee office protocols and procedures to ensure optimal functioning.
• Ensure the upkeep and organization of shared office spaces.
• Oversee the procurement and management of office supplies and equipment inventory.
• Maintain a comprehensive inventory of technological resources, including computers.
• Coordinate travel arrangements, including booking accommodations and flights for business trips.
• Supervise vendor relationships for services such as fruit deliveries, cleaning, and coffee supplies.
• Address unexpected maintenance issues promptly and coordinate with our handyman for more complex tasks.
• Actively seek and incorporate feedback for continuous office enhancement.

HR Support: 

• Contribute to employee engagement initiatives and company events, fostering a positive work environment.
• Support the HR team in preparing and disseminating HR-related communications effectively.
• Maintain a safe and inclusive workplace environment by ensuring strict adherence to health and safety policies.
• Facilitate the onboarding journey for new hires, ensuring a smooth and welcoming integration into the office environment.
• Provide assistance with recruitment efforts as required, helping to identify and onboard top talent.
• Provide assistance with the training and development tools, supporting continuous learning and professional growth within the team.

💛 Who We're Looking For 

• Advanced proficiency in Spanish and English; knowledge of French, Portuguese, Italian, or Greek is a plus.
• Exceptional organizational skills and meticulous attention to detail.
• Flexible with a strong capability for multitasking.
• Previous administrative experience.
• Excellent listening abilities and social skills.
• Proactive in seeking and implementing process improvements.
• Strong interpersonal skills focused on customer service and relationship building.
• Effective communication skills for team engagement.
• Committed to exceeding expectations in support of our outstanding team.
• Solid analytical skills for making informed, data-driven decisions.

🔎Who will You Be Looking For 

• Out-of-the-Box Thinkers
• Change Makers
• Dreamers
• Team Players
• Reliable and mature
• Positive, with a can-do attitude

🌟 What We Offer 

✨ Autonomy: Make decisions and drive projects as if this company were your own.

 ✨ Competitive Compensation: We value your expertise, and we'll compensate you accordingly.

 ✨ Growth Opportunities: The sky's the limit. If you can dream it, you can do it here.

 ✨ A Supportive Team: You'll be surrounded by brilliant, like-minded individuals who share your passion. 

✨ Revolutionizing Work: Be part of a movement that's changing the way we work and live.

Lexidy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.