Administrative Specialist (French)
We are looking for outliers, wired differently from the traditional law firm mindset!
Are you the type of employee who thinks outside the box but feels confined in conventional law firms? Do you want to work in a fast-growing, disruptive, startup mindset environment?
Then, continue reading. This is your opportunity.
At Lexidy, we work with passion and purpose! We help expats and entrepreneurs do business and make investments in Europe. We serve them by providing 360-degree assistance for the most important milestones in their lives.
We are a Legal Tech Boutique that’s wired differently to simplify our customers’ lives. We are sharp, digitally focused and dynamic.
🌍 Location: Barcelona Office- Spain
You will be part of the Immigration Department, reporting to the Head of Immigration France and also giving support to other areas (Tech Department) of Lexidy. You are going to deal with all international mobility-related cases. As a multifaceted team, our experts can respond to multiple different types of questions.
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Support the legal team in optimizing immigration processes and enhancing client experiences through innovative technology and dedicated assistance. Foster collaboration and efficiency while actively contributing to a positive team environment focused on continuous improvement and client care.
- Assist the Legal team with various immigration processes, including:
- Preparing and submitting documentation for immigration applications.
- Scheduling appointments at Consulates and the Préfecture.
- Submitting residence permit applications and tracking their progress.
- Conducting follow-ups with legal authorities regarding the status of cases.
- Draft and edit legal documents and forms using advanced technology tools to enhance efficiency and accuracy.
- Engage with clients to provide updates on documentation and processes via HubSpot.
- Implement automated triggers in HubSpot to ensure clients receive timely status updates.
- Accompany clients to appointments, serving as an interpreter and ensuring a smooth experience.
- Assist clients in resolving bureaucratic challenges and navigating complex processes.
- Support attorneys in conducting thorough legal research to facilitate case preparation and strategy.
- Organize and maintain legal archives and records.
- Manage correspondence with the post office and prepare expense reimbursement requests.
- Perform general administrative tasks to ensure smooth office operations.
- Maintain strict confidentiality and uphold ethical standards in handling sensitive client information, adhering to professional codes of conduct.
- Advocate for the effective use of technology within the legal team, promoting best practices and tools that enhance productivity and streamline processes.
- Implement, manage, and maintain automation tools to streamline legal and administrative processes, ensuring smooth integration with existing software systems.
- Provide training and technical support to the team on automation tools, act as the main point of contact for troubleshooting.
- An open-minded and collaborative organizational culture of enthusiastic lawyers
- Informal, entrepreneurial and flexible atmosphere in our offices
- Free coffee, drinks and healthy snacks
- A Career Development Plan: takes place every six months and is focused solely on you
- A network of coaches and mentors to boost your leadership skills and personal development
- Access to learning and development platforms
- Flexible working with remote options
- Corporate Erasmus opportunities within our offices around Europe
- Accountability is one of our favourite words. We strive for autonomous and independent ways of working
- Growth opportunities, both locally and globally
- Diversity: no day is the same and there is never a dull moment
- Previous experience in an administrative legal role is a plus
- A collaborative, flexible, and positive can-do attitude - always willing to learn and help steer the team to work well together. Let’s get the job done!
- Passion, energy, and commitment
- Fluent in English and French (C1/C2). Other languages are definitely a plus!
- Excited about and curiosity about digital tools, process automation and innovation
- A natural tendency to share knowledge with your colleagues. You will communicate ideas clearly and ensure everyone understands
- A client-centric approach. You are a true partner and someone who genuinely cares about the people you help. You go out of your way to give them what they need to serve the business
- You enjoy solving problems. You love taking on complex challenges and finding creative solutions
- You are motivated and driven. Voluntarily participate in new challenges without waiting to be asked
- Entrepreneurial mindset: Lexidy is expanding. We need your business ideas to continue to cross borders
- Experience in a hyper-growth stage startup
- Experience with digital tools such as Hubspot
- Project management skills, including planning, prioritizing work and meeting deadlines
We look after our employees by creating a professional and personal development space. All employees are encouraged to be free thinkers and suggest solutions that could benefit the company. We believe that a warm and friendly work environment helps to promote a general sense of peace of mind, which is essential to our client's satisfaction. Lastly, at Lexidy, ties are banned, and it is mandatory to have fun!
At Lexidy inclusion and diversity are essential. We encourage people from all ethnic groups, genders, sexualities, ages, and abilities to apply. We want to hear from you!
Join an exciting challenge! Apply now 🚀